1. Open Outlook 2010. Click the FILE tab, then click the ACCOUNT SETTINGS box. An additional ACCOUNT SETTINGS box (rectangular) will open under the square one. Click the rectangular Account Settings box.
2. The ACCOUNT SETTINGS box will open. Click the CHANGE tab.
4. INTERNET EMAIL SETTINGS box will open. Click the "Advanced" tab.
5. Advanced options will appear in box. You will see "Leave a copy of messages on server" checkbox about halfway down. Make sure this box IS NOT checked. Hit "Okay".
6. The INTERNET EMAIL SETTINGS box will disappear, but CHANGE ACCOUNT box will still be visible. Hit the "Next" button lower right.
7. The TEST ACCOUNT SETTINGS box will appear, and will run a test of your adjusted settings. When the test is completed click the "Close" button.
8. The Change Account box will display a "Congratulations" message. Click the "Finish" button lower right.
Your email account is now set up so that email messages will not be left on the server once they are downloaded to your local machine.
Please do not to delete messages from your local machine if you think they will be important and will need to refer to them later. Outlook allows for you to create personalized folders where you can store email messages from different clients or associates, so that your email messages are more organized. You can use the Outlook help resources to learn how to set uyp your own folder structure.
If you are using an older version of Outlook, the process should be very similar, but not exactly the same. Here are some links that show how to adjust the settings to NOT leave email on server for older versions of Outlook:
You should be able to find the instructions that correspond to your version of Outlook in one of the links.
